Shared notes
Facilitator creates live notes that participants can see and correct while the discussion is still happening.
Teams Facilitator & Create · meetings and visuals
Facilitate meetings or create visuals
Facilitator joins a scheduled Teams meeting to support the live discussion. Create is a separate Copilot workspace for images, posters, infographics, videos and other visual content.
Facilitator requires paid Copilot; Create availability varies by Microsoft 365 subscription, service and format.
Two features for two different moments
🎙️During the meetingFacilitator follows the agenda, timing and discussion.
📝Capture shared outcomesParticipants see notes, decisions and open questions.
🎨Start in CreateChoose the visual format before writing the description.
✨Refine the draftApply brand, layout and direct edits before publishing.
Facilitator supports the live meeting
Decisions and open questions
It can capture outcomes, unresolved issues and follow-up items instead of leaving them buried in a transcript.
Agenda and time support
It can work from the meeting agenda, show timers and alert participants when a topic or the meeting runs over time.
Set up the meeting before people join
Schedule a Teams meetingFacilitator currently works with scheduled meetings, not channel or instant meetings or Teams calls.
Add a real agendaPut clear topics and expected timings in the invite or meeting notes.
Enable the meeting AIUnder Copilot and other AI, choose the availability and turn on Facilitator.
Correct notes liveFix owners, decisions and tasks while the relevant people are present.
Meeting limits that affect the workflow
Scheduled meetings only
Facilitator cannot currently be added to channel meetings, instant meetings or Teams calls.
External participants have limits
External participants cannot access Facilitator meeting notes, even though internal participants can see real-time updates.
Transcription matters later
Turn on transcription when people will need to ask about the meeting after it ends. Some task features may still be in preview.
Create starts with the format
Image, poster or banner
Describe the communication goal, choose an available style or brand kit and set the aspect ratio for where the visual will be used.
Infographic or story
Turn a topic or source file into a visual explanation, then review whether the hierarchy and numbers communicate the point accurately.
Video draft
Create can develop a script, narration and assembled draft from a description or supported source such as PowerPoint, then hand off refinement to Clipchamp.
Create is not only prompt writing
Control
What it changes
What to review
Format
Whether the result is an image, poster, infographic, story or video.
Choose the form that matches how the audience will consume it.
Brand and color
Applies available organizational brand kits and visual choices.
Confirm logos, fonts, colors and tone—not just overall attractiveness.
Source material
Provides facts, images or a PowerPoint starting point.
Check that generated claims and visuals remain faithful to the source.
Editor / Clipchamp
Supports targeted changes after the first generation.
Fix text, timing, accessibility and factual errors before publishing.
Choose the feature from the moment
Use Facilitator
The value is shared structure during a live scheduled meeting: agenda, notes, timing, decisions and follow-up.
Use Create
The value is producing and refining a visual communication artifact for an audience after choosing the right format.
Key insight
Correct Facilitator's important notes while the group is present. Treat Create outputs as drafts that still need brand, factual and accessibility review.